Charter Preference Sheets
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Helping Your Crew Create a Truly Personal Charter Experience
One of the biggest advantages of a crewed yacht charter is that your holiday can be tailored specifically to you. Before your charter begins, you’ll normally be asked to complete a Charter Preference Sheet. This document helps your captain and crew understand your group’s preferences, expectations and any special requirements before you arrive, allowing them to prepare the yacht and plan your charter in advance.
The more information you provide, the better your crew can personalise your experience.
What Is a Preference Sheet?
A preference sheet is a planning document completed before your charter. It provides your crew with important information about your group so they can prepare everything from meals and drinks to activities and itineraries. Rather than spending the first day asking questions, your crew can begin creating the experience you’re hoping for from the moment you step onboard.
What Information Is Usually Requested?
Although every yacht has its own preference sheet, you’ll commonly be asked about:
Guest Information
- Guest names
- Ages
- Nationalities (where required)
- Emergency contact details
Food Preferences
- Favourite meals
- Dietary requirements
- Allergies
- Food dislikes
- Children’s preferences
- Special celebrations
Beverages
- Favourite wines
- Champagne
- Spirits
- Beer
- Soft drinks
- Coffee and tea preferences
Activities
Your crew may ask which activities interest your group, such as:
- Snorkelling
- Scuba diving
- Fishing
- Paddleboarding
- Waterskiing
- Wakeboarding
- Beach picnics
- Hiking
- Local restaurants
- Sightseeing
This helps the captain plan an itinerary that matches your interests, weather conditions and local cruising opportunities.
Special Occasions
If you’re celebrating something special, let your crew know in advance. Examples include:
- Birthdays
- Honeymoons
- Anniversaries
- Family reunions
- Engagements
- Graduation celebrations
Many crews enjoy creating memorable surprises when they have time to prepare.
Medical & Accessibility Requirements
If anyone in your group has:
- Food allergies
- Medical conditions
- Limited mobility
- Accessibility requirements
- Medication storage needs
it’s important to mention these before your charter begins. Providing this information early allows the crew to prepare appropriately and discuss any practical considerations before you arrive.
Why Complete the Preference Sheet Carefully?
Your preference sheet isn’t simply paperwork. It is one of the most valuable planning tools your crew receives before your charter. Thoughtful, detailed answers help them:
- Provision the yacht appropriately.
- Purchase the right food and beverages.
- Plan activities.
- Arrange restaurant reservations where appropriate.
- Personalise your itinerary.
- Anticipate your group’s needs.
Small details often make a significant difference to the overall charter experience.
How Yacht Charter Agents Helps
We’ll guide you through the preference sheet before it’s submitted. If you’re unsure what to include, we’ll explain what information is most useful and help you communicate any special requests clearly. Our goal is to ensure your captain and crew begin your charter with everything they need to create an exceptional experience.